Community Events Sponsorship
The Purpose of the Program
The City of Salisbury through its Community Events Sponsorship Program, aims to encourage, develop and support the organisation of community events within the City, this will include one-off celebrations that generate community participation i.e. Christmas Carols or Fetes. Applications are invited from any non-profit organisation that is planning to hold events within the City.
Funding will be considered for costs directly incurred in the organisation of an event, for example general revenue, infrastructure, publicity and advertising and security.
Community groups/organisations may run more than one event per financial year, however the maximum sponsorship is $1,000 per community group/organisation per financial year.
Insurance
The event organiser must have Public Liability Insurance to the value of $10 million. This amount is an industry standard of general cover based on the risk involved. A copy of a current certificate of currency for this cover must be included with the application.
Who is Eligible?
Local community groups and organisations that are incorporated and/or auspiced by an incorporated body.
To be considered for funding the City of Salisbury also requires information on your GST status. Your application should indicate whether you are registered for GST or not.
If your business is registered, when applying for funding, consideration should be made in relation to the amount required. All funding applications must be GST inclusive. You must also identify the GST component of the grant requested. If you are registered for GST, a tax invoice will be required and this must be made to the City of Salisbury. Payment will only be issued on receipt of an invoice. If you are not registered for GST, to facilitate payment, an invoice for the funding amount will still be required.
Every attempt will be made to distribute funds equitably across the City.
Ineligible?
Funding will not be provided for the following:
- money already spent
- retrospective funding or funding of budget deficits
- salaries/tutor fees (initial or ongoing)
- commercial activities aimed at making private profit
- events that are not open to the general public
- individuals or unincorporated groups
- events that are not held within the City of Salisbury area
- groups/organisations that have previously received funding and not fulfilled reporting obligations, including provision of, post event evaluation/report and financial acquittal
If you have ticked yes to any of the above, your event is ineligible for funding.
Criteria for Sponsorship
You are required to demonstrate in your application that the event will meet the following criteria:
- adds to the community and cultural life of the City of Salisbury as outlined by the City's Cultural Strategy
- can you show broad community support and/or involvement in event, e.g. (90 per cent of the target population must reside in Salisbury)
- will your event attract local media coverage?
- you will be able to promote and advertise the event locally
- scheduled to avoid conflicts with other local and state-wide activities
- the event must be held within the City of Salisbury Local Government area
- please note that the City of Salisbury's Community Events Sponsorship Program is very popular and meeting this criteria does not necessarily guarantee success due to funding limits
Writing the Application for Sponsorship
To submit your application you will need to complete the attached Community Events Sponsorship Application Form (55.3kB) and Application Cover Sheet including a draft financial report, a copy of the event Public Liability Insurance and additional supporting information.
The application must be presented on vertical A4 paper with a maximum of 12 pages (all attachments inclusive) stapled not bound.
Assessment of Applications
Application forms are also available from the Front Reception at Council in James Street, external Council facilities, or by telephoning the Community Development Department on (08) 8406 8368.
If applicants require assistance in preparing an application for funding please contact Nichola Kapitza, Manager Cultural, Recreation & Youth on (08) 8406 8238.
Once your application has been received, an acknowledgment letter will be forwarded to you advising of the expected timing of the next meeting of the Cultural Advisory Sub-Committee, to consider all eligible applications.
What Happens Next?
The Cultural Advisory Sub-Committee will consider all applications and applicants will be notified as soon as possible as to the outcome of their application.
Sponsorship must be expended within 12months of receipt. Recipients must formally acquit their sponsorship by completing the specified financial acquittal form. Failure to do so could jeopardise future applications for funding.
Offers of a grant by Council in no way implies any ongoing funding commitment or obligation by Council.
Unsuccessful applicants will be encouraged to re-apply provided their application satisfies the guidelines.
Community groups/organisations may run more than one event per financial year, however a maximum sponsorship to the value of $1,000 per community group/organisation, per financial year will apply.
Closing Date for Applications
The closing date for 2011/12 applications is now closed. The next round will open after June 2012.
Need to Find out More Information?
If you require any assistance with your application or further information, contact Steve Davidson, Cultural Liaison Officer on (08) 8406 8469 or email sdavidson@salisbury.sa.gov.au
Where to Send Your Completed Application
Applications together with attachments should be forwarded to:
Nichola Kapitza
Manager Cultural, Recreation & Youth
City of Salisbury
PO Box 8
SALISBURY SA 5108